Keeping track of finances is vital for the success of any business. Both bookkeepers and accountants help monitor and manage finances, but their roles are different. With the availability of software such as QuickBooks, it can be difficult to distinguish between accounting and bookkeeping. In this post, we will explore the differences between the two and clarify whether QuickBooks is best used for accounting or bookkeeping.

What is the Difference between Accounting and Bookkeeping?

Accounting is a broader concept that involves using financial data to prepare financial statements for businesses and to track the financial performance of a company. This includes analysing and preparing reports that allow organisations to make sound financial decisions. By contrast, bookkeeping is a more specific task that involves the recording of financial transactions. It is the process of documenting an organisation’s day-to-day finances. Bookkeepers are responsible for ensuring that all financial transactions are logged accurately and that all accounts are up to date.

Is QuickBooks Used for Accounting or Bookkeeping?

QuickBooks is a bookkeeping software that helps businesses to manage their finances. It is used to record details of financial transactions, such as sales and purchases, payroll, bank accounts and other miscellaneous transactions. QuickBooks can be used for both bookkeeping and accounting, but it mainly focuses on the recording and management of financial transactions, which is considered bookkeeping.

However, QuickBooks does have some basic accounting capabilities. It allows users to create financial statements, such as balance sheets, income statements and cash flow statements. It also allows users to track expenses and analyse data, which helps them to make informed financial decisions.

What are the Benefits of Using QuickBooks?

QuickBooks provides a range of features that make it an ideal bookkeeping solution for businesses. First, it makes it easier to track accounts receivable and accounts payable. It can also generate invoices, which makes it easier to get paid promptly. Furthermore, it can be used to pay bills on time and it is easy to keep track of customers and vendors. 

Another advantage is that QuickBooks helps to automate many of the tedious tasks associated with bookkeeping. For example, it has features that allow you to import and export data from other online banking and accounting software, such as bank statements, expenses and invoices. This makes it easier for businesses to keep their accounts up to date and free up time for other activities.

Lastly, QuickBooks is a cost-effective solution. It offers a range of plans that are tailored to the needs of different businesses and organisations. With the basic plan, you get all the necessary features to set up your bookkeeping system and start tracking your finances.

Bookkeeping and accounting are two distinct activities that are essential for the success of any business. For assistance with either of these, contact Perth Mobile Tax. We provide professional bookkeeping and accounting services to businesses of all sizes in Perth.

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